Guide & Templates
New to DraftYourBid? Start here. Download a template, fill in your details, upload it — then the AI will use it as the foundation for every proposal you generate.
How DraftYourBid works
- 1
Upload your past proposals
Go to the Upload page and upload 2-5 of your best past proposals as PDFs. The more context the AI has, the better the output. If you don't have any yet, download a template below.
- 2
Describe the new client
On the Generate page, fill in the client name, industry, and a description of their requirements. The more detail you provide, the more tailored the proposal will be.
- 3
Generate, refine, and export
The AI searches your uploaded proposals for relevant content, drafts a tailored proposal in your chosen tone and language, and streams it live. Edit it inline, score it, and export to DOCX.
Starter Templates
Download a template, fill in your company details and a few past project examples, save it as a PDF, then upload it on the Upload page.
IT Services Proposal
Software implementation, system integration, managed services, and digital transformation projects.
Marketing Agency Proposal
Brand campaigns, content marketing, performance marketing, and creative services.
Management Consulting Proposal
Strategy, operational improvement, organisational change, and transformation programmes.
Construction Services Proposal
Commercial builds, fit-outs, refurbishments, and civil engineering projects.
Tips for writing winning proposals
Be specific about outcomes
The best proposals focus on what the client will gain, not just what you will do. Replace "we will build a system" with "you will reduce processing time by 40%."
Name real numbers
Vague timelines and budget ranges erode trust. Pin down a specific week count, a clear price, and measurable milestones — even if they are estimates.
Address risk directly
Clients are nervous about what could go wrong. Naming risks (and how you manage them) shows maturity, not weakness.
Show comparable work
Reference 2-3 past projects with similar scope. Include the outcome, not just the client name. "We delivered X for Company Y in Z weeks" is far more persuasive than a logo.
Keep it readable
Decision makers skim. Use clear section headings, short paragraphs, and bullet points for lists. Reserve prose for the executive summary and why-us sections.
Clear next steps close deals
End every proposal with a specific, friction-free call to action. "Reply to this email to proceed" beats "please do not hesitate to get in touch."